Administrative Assistants
Are you an administrative assistant or coordinator? Here's how to set up delegation for your manager's calendar or inbox, create events for large groups, and more.
Gmail
Email Delegation

If you need to send email for someone else, there are two options:
  1. Send email on behalf of your manager, where the emails you send for your manager will show that they were sent by you on behalf of your manager.

    E.g. The "from" field in an email sent on behalf of your manager will appear as "manager@simmons.edu (sent by adminassistant@simmons.edu)".

    Follow these instructions to send on behalf of your manager.

    Once your account is set up to send mail on behalf of your manager, from your Gmail inbox you can click your name in the upper-right hand corner and switch to your manager's delegated account. From this account you can send and manage email as you normally would, but on behalf of your manager.

  2. Send email as your manager, where the emails you send for your manager will appear exactly as though your manager had sent them.

    E.g. The "from" field in an email sent as your manager will appear simply as "manager@simmons.edu" and provide no indication that the email was sent by an administrative assistant.

    Follow these instructions to send email as your manager.

    Once your account is set up to send mail as your manager, you can select your manager's email address from the drop-down menu in the From field while composing an email in your own account. You can also select a different reply-to address, sending any responses to an email sent as your manager to your manager's account and not yours. 

    Please note that you may have to separately configure the signature of your manager's Send email as account after it has been shared with you as another email address you own, so that mail you send as your manager will have the same signature block as mail sent by your manager.
In addition to email delegation, the  Gmail for Admin Assistants Guide (PDF) also covers common Gmail tasks such as searching and organizing, and Gmail Labs recommended for administrative assistants.

 Set up Gmail delegation Video (2 min): Learn how to set up Gmail so you can manage your supervisor's Inbox and send mail on his or her behalf.
Google Calendar
Calendar Delegation

If you need to manage someone else's calendar, calendar delegation can be easily set up in Google Calendar.

The following guide covers:
  • Setting up a delegated calendar
  • Managing events and invitations on behalf of your manager
  • Scheduling meeting rooms or other resources
  • Google Calendar tips for improving efficiency
  • Recommended Calendar Labs for administrative assistants
 Google Calendar Admin Assistants Guide (PDF)

Set up Google Calendar delegation Video (4:20 min): Learn how to set up Google Calendar so you can manage your supervisor's calendar, creating meetings and responding to invitiations on his or her behalf.
Additional Training
Training Videos for Admin Assistants

See how to access these trainings
Once you've been migrated, you can also find additional comprehensive training videos in the "Google Apps Training" option built right into your Google Apps.